Home > double dipping, Gerald Gretzinger, James Shaughnessy, Kingston, timothy matthews > How to turn multiple instances of double dipping into ‘two instances’

How to turn multiple instances of double dipping into ‘two instances’

It’s easy!

During a press conference that the Freeman broadcast live on Wednesday with School Superintendent Gerald Gretzinger and Board of Education President James Shaughnessy about the Timothy Mattews scandal, the board president said, “there appears to be two instances where double dipping was detected” at the school.

During the live chat online, however, someone posted this while the conference was taking place:

That, exactly, was my recollection:

This is no discovery. The Freeman reported, in January, that ,”the school district’s former top business official recalled denying a time sheet submission by the detective lieutenant, causing a disagreement with Superintendent Gerard Gretzinger.” (This is the said disagreement that Gretzinger says he doesn’t remember)

This is that account, as reported in that story:

Robert Pritchard, who was assistant superintendent for business operations from 2007 to 2010, recounted an occasion on which Detective Lt. Timothy Matthews made a pay claim that raised a red flag and which Pritchard denied.

Pritchard said he subsequently was summoned to Gretzinger’s office to explain why the claim had not been approved.

Pritchard said he, … at that time, asked: “What if we get audited?”

This was noted and not paid, all the parties involved do point out. It was also pointed out multiple times by Gretzinger that he doesn’t remember said incident with Pritchard and that he first saw the ‘double dip’ time sheet one or two (?) weeks ago, and that it wasn’t paid (did I mentioned they mentioned it wasn’t paid?).
Now I’m trying to concoct a reality where both Pritchard and Gretzinger’s stories match. You’re welcome to help me out.

Also, State Comptroller Thomas Dinapoli said during a press conference that was not attended by Gretzinger  (he wasn’t invited, he said on Wednesday), that the comptroller’s office found 16 instances, totaling 57 hours, in which Matthews submitted a claim for time worked as a security guard at Kingston High School that coincided with hours he claimed for police overtime during the 2009-10 school year.

kingston audit http://d1.scribdassets.com/ScribdViewer.swf?document_id=48822491&access_key=key-f4dx9k9y0cw27mxat0&page=1&viewMode=list

This report doesn’t mean that there were 16 instances that school official noted as two. If anything, that would have been tripple dipping (school at two places at once, plus police work). But the dates do differ. And both Gretzinger and Shaughnessy said they didn’t have access to city numbers or the comptroller’s information.
Yet, I think I can count, and two instances is neither 16 nor five.

So, for clarification purposes: There were more than two instances of double dipping that the school knows and/or knew about. And those were caught and not paid.

Finally, a word of advice: If the state comptroller has a report with “Kingston City School District” on it and you happen to be the leader of the Kingston City School District, it would be wise to attend such a heavilyadvertisedfordays conference, even if you are “not invited.” I wasn’t invited either, and I was there (and I was actually really busy that week working on Preview, running the Life section, tweeting, blogging, working on the Spanish paper, writing a column and finishing our most awesome Pet Contest).

Just sayin’

UPDATE: Here’s the other time sheet, with three more instances of an attempt to ‘double dip.’ This bring the total instances the school denied pay due to double-dipping to eight, or – as school officials called it, “two.”


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  1. February 24, 2011 at 9:34 am

    Ivan I think there was double dipping betwwen the PD and school which DENapoli refers too. Pritchard double dipping is between security for the high school in general from one line item and security from the Athletic Budget for individul events which is another line item. BTW There has aways been professional secuity at sporting evets such as Football and basketball where there are large crowds.

  2. February 24, 2011 at 11:01 am

    Let's face it, if your Business Manager told you that the head of security, who just happens to be the Chief of Detectives for the City of Kingston, was cheating, you would remember OR you would definitely remember NOT being told. Gretzinger's "no recollection" is unbelievable and absurd. It is a coverup so as not to be caught in a lie.

  3. February 24, 2011 at 11:05 am

    There were many different dates on which Matthews attempted to double dip; to say it was only 2 instances because it was only 2 timesheets, as Gretzinger did, is to slant the data for his advantage to make it look more believable that it was "paperwork sloppiness"…and Bernie Madoff was a pickpocket.

  4. February 24, 2011 at 11:13 am

    Here's a possible scenario: After Matthews was caught attempting to double dip in 2008-09 WITHIN the school, Gretzinger had a little talk with him…hey, that's a no-no.The follwowing school year Matthews changes his scam to double dipping with the school AND the police dept. because he knows the school doesn't have access to his police dept. schedule.

  5. February 24, 2011 at 11:21 am

    Whatever Matthews did after being caught by Pritchard—more double dipping, alleged 9 grand missing from the safe, and anything else these investigations reveal—could have been stopped and Kingston wouldn't be undergoing a major colonoscopy.

  6. February 24, 2011 at 11:36 am

    HEY GRETZ- At one of the elementary schools there is an instructor who is an aspiring administrator. While she studies/trains on the taxpayer's dime, she does NO teaching. Instead, there is a full-time substitute. Is this a good use of MY tax dollars? FIX IT NOW, GRETZ.

  7. February 24, 2011 at 11:46 am

    It is interesting that both Sottile and Gretzinger had webcasts on the same day. Also interesting was both men said they take responsibility but they had to "trust their managers" and "the buck stops here" (unlike School Board President Shaughnessy who said "the buck stops with Matthews"—maybe he was buck'd up that day and couldn't get it straight). Maybe they both have the same speech writer. At Mayor Sottile's webcast, it appeared he was doing his new dance: The Kingston Sidestep (which isn't very new) while Superintendent Gretzinger preferred to sway from side to side (I can't recollect which side he ended on). Both men seem to have a lot in common, at least from these webcasts. I'm not sure how much more we will be seeing of them though and I don't think they dance very well either.

  8. February 24, 2011 at 11:58 am

    The attempt by Gretzinger to distance himself from the investigation by not attending the DiNapoli press conference just made him more conspicuous in his absence. It would be naive to think that everything that is done or not done, said or not said, is not planned well in advance.

  9. February 24, 2011 at 12:00 pm

    Is it possible that Pritchard is lying about the meeting? Just wondering, out loud…

  10. February 24, 2011 at 12:19 pm

    Why didn't Gretzinger simply say the meeting with Pritchard never happened vs "no recollection"? By saying "no recollection", you can't be caught in a lie.

  11. February 24, 2011 at 12:34 pm

    Mr. Pritchard isn't lying about the meeting. This can easily be verified by asking any number of people who work in the Business Office who were well aware of this meeting – to include Mr. Pritchard's secretary. Further, Mr. Gretzinger's secretary and Detective Matthews were physically present at the meeting. Ask them if there was a meeting before you imply that Mr. Pritchard may have been "lying." Mr. Gretzinger has every right to have memory loss – insinuating that Mr. Pritchard's statement is a lie is a whole different story…especially when there were other withnesses besides Mr. Gretzinger.

  12. February 24, 2011 at 1:19 pm

    I watched the press conference and I have undeniable proof Gretzinger was lying through his teeth … His lips were moving.

  13. February 24, 2011 at 1:21 pm

    @pritchroI would love for someone with direct evidence of the meeting with Pritchard and Matthews to come forward. I do not believe Gretzinger's no recollection. Even more unbelievable is for Matthews to complain that he wasn't getting paid when he knew he was cheating. Thanks for posting.

  14. February 24, 2011 at 2:08 pm

    I've only lived in Kingston for 2 years and have been totally apathetic about local politics.However, Matthews, URGENT, and Sottile's obsession with canopies have inspired me to register to vote. I don't care who it is, but the people who were in charge should be held accountable and I will be very willing to vote for anyone but them.

  15. February 24, 2011 at 2:42 pm

    RE;Prichard , Contact his former secretary Koster and the dist. treasure Tomczyk along with the business /payroll clerk Stokes.They have all been Id' prior in the investigation. Lets hear what they will say before the case goes to trial.If they are all in bed together then its time for the board to change the "covers"

  16. February 24, 2011 at 4:38 pm

    Very very nice reporting.There is a serious lack of enforcement. Proper management would have caught the problem the first time it occurred, instead of after the 16th, however that was noticed. Could have saved a lot of work, careers.We see, too, that Urgent has not paid out or reported its take from property taken from criminals: more lack of enforcement by public officials.It is reasonable to suspect this lack of enforcement runs throughout the administration.

  17. February 24, 2011 at 6:32 pm

    To Ivan, Paul, and Kyle:Bloody well done for your investigations and reporting thus far…please do not stop.

  18. February 24, 2011 at 7:58 pm

    @Ivan: "Now I'm trying to concoct a reality where both Pritchard and Gretzinger's stories match. You're welcome to help me out."Well, as for the part where Pritchard remembers a meeting and Gretzinger doesn't, I can't help.I think Gretzinger's comments tend to support Pritchard's account of the meeting. Here's how the Freeman reported it: "Gretzinger was afraid Matthews was being stiffed for time he legitimately worked, Pritchard said, and thought the detective lieutenant had simply made a mistake with his paperwork." What Gretzinger said on camera, more or less: "…I don't think that would be something that I would question, and I would probably consider it as a bookkeeping error." Yes, yes, you probably would. :)So I'm going to assume that Pritchard is telling it pretty much right.As for the two vs. five, I'm going to guess that Gretzinger was remembering the two notations at the top of the form (five dates written on two lines), or just repeating what he had heard Shaughnessy say. If he had been thinking clearly about how to minimize the issue, he might have said "a single claim form." People might have scoffed, but at least it wouldn't have been obviously wrong.I don't think Gretzinger handled it well then, and I don't think he is handling it well now. At the same time, I'm not sure it's fair to blame Gretzinger for what Matthews went on to do. It's easy to say now that the district should have launched a broader investigation, or warned the police chief, or whatever — but how obvious was it then? Of all the people who heard about this, I wonder how many of them thought it might be just one part of a one-cop crime spree.(Someone made the good point that the double-dips identified by DiNapoli happened after this. However, DiNapoli's review started in June 2009. So, for all I know, it's perfectly possible that Matthews was triple-dipping until Pritchard caught him.)

  19. February 24, 2011 at 8:04 pm

    Re: Anonymous @9:42 a.m.The persons you've mentioned have worked with the utmost integrity in performing business office functions. When you have the top leader of the school district bypassing or even ignoring their top business official, the issues begin and end with him.Please check your facts before you throw individuals' names out there and imply they are involved. After all, these people are taxpayers, parents, and community members too.

  20. February 24, 2011 at 9:48 pm

    Re:304 comment What was said is that the people have already been identified by the authoritys.Yes they are indeed good employees The bottom line lies with the superentendent and his recall ability. If these employees attended the simple question to them was did they attend said meet involving Matthews. a simple yes or no answer That would at least allow us see who we can put our faith in in the future.

  21. February 24, 2011 at 10:00 pm

    @ Mark 1:32The published timesheet in this article is not the only timesheet..Ivan just put in a sample. It is reported there are 2 different timesheets with numerous instances of double dipping. Again, it would be misleading to use the '2 timesheets' to justify paperwork sloppiness.Mattthews should have been disciplined then. This type treatment would be given to your average employee.

  22. February 24, 2011 at 10:02 pm

    correction to @Mark 1:32Last line should be:This type treatment would NOT be given to your average employee.

  23. February 24, 2011 at 10:22 pm

    I've uploaded the second time sheet.

  24. February 24, 2011 at 10:32 pm

    This is good reporting, Ivan.It reaffirms what I have known all along–Gerry Gretzinger is NOT a man of character. He lacks ethics, morals, and total concern for the students of his district.His lack of responsibility and shirking of his duties is shameless. The right thing for him to do is to RESIGN; however, he will continue to deny any and all responsiblility to include the meeting with Pritchard.RESIGN NOW, GERRY! You are a disgrace. Let someone capable, competent, and honest take over the school district and bring back integrity and respect to the Kingston City School Administration.

  25. February 24, 2011 at 10:41 pm

    2 = 8 = 16thanks for the second timesheet!

  26. February 25, 2011 at 2:43 am

    The second time sheet indicates that the claim was reviewed by the District's Claims Auditor, Sandy Miller. The Claims Audit process is an oversight of District Administration to ensure that no unauthorized claims are made. As such, this claim had Board visibility once this was reviewed by the claims auditor. Whether Mr. Gretzinger saw it, or not, or can't remember (or whatever) doesn't much matter as this was likely seen by the Board's Audit and Finance Committee (substantial Board oversight, open meeting, attended monthly by the superintendent, and business office staff). This committee meets once a month and reviews such questionable claims. The financial controls appear to have worked just fine, and the board is made aware of such claims…so who's responsible for directing the security team at the high school? It's not the responsibility of the Business Office (Mr. Pritchard's or otherwise) to deploy the security officers. At the time, Mr. Gretzinger assumed full responsibility of security at the KHS and designated the remaining safety and prevention duties to the Assistant Superintendent for Student Services for the rest of the district. That was clearly stated in at least one board meeting and I'm sure that is reflected in Board minutes somewhere, along with the Claims Audit report that reflects prior knowledge of the "double dip" notation in question. With all that oversight, and all those signatures on the two claim forms, it's hard to believe that Mr. Pritchard is the only person with any knowledge of this event.

  27. February 25, 2011 at 3:28 am

    What is written at the bottom right of the second timesheet? Is that another signature? initials? date?

  28. February 26, 2011 at 3:00 pm

    Follow the timesheets to the Audit and Finance Committee.

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